PaperTotal reads it, adds it up and files it. Then it goes onto a report, through approval, back to whoever paid, and into your accounting system with the image attached.
30 days of Pro. No card.
Pearl Street Lunch Room
10/21/202612:47 PM
Capture. Read. File. Report. Approve. Reimburse. Post.
A photo, a forwarded email, a PDF or an API call all end up as the same document, read the same way.
| Way in | What you do | Included on |
|---|---|---|
| Phone | Photograph the receipt before it fades or goes missing. | Every plan |
| Email forward | Forward it to your own PaperTotal address. | Every plan |
| Upload a PDF or an image, up to 25 MB. A PDF to split into documents can be up to 50 MB. | Every plan | |
| API | Send documents from your own software, up to 2,500 a month. | Business |
PaperTotal pulls out the merchant, date, amounts, tax and tip, picks a category and files the expense. When the reading is unsure, or a handwritten tip is hard to read, the expense waits for you with what is unclear marked in canary. You confirm one line, not the whole receipt.
| Merchant | Pearl Street Lunch Room |
|---|---|
| Date | October 21, 2026 |
| Category | Meals |
| Paid with | Visa ending 4417 |
| Tax | $4.26 |
| Tip | $10.00Handwritten. Confirm it. |
| Total | $62.26 |
Expenses go onto a report with the rest of the trip. An approver signs it off, or sends it back with a reason.
Report for Ada Rivera
Approved
Approved expenses show what each person is owed. Record the payment and the balance closes, with no spreadsheet of who has been paid back.
Owed to Ada Rivera
Reimbursed
The entry posts to your accounting system with the receipt image attached, so nobody goes looking for the paper later.
Posted, image attached
Posted
| Plan | A month | Scans | Members |
|---|---|---|---|
| Starter | $9 | 100 | 1 |
| Pro | $29 | 500 | 3 |
| Business | $79 | 2,500 | 10 |
When your trial ends, your records stay readable and you can export all of them.